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Payroll
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According to the National Small Business Association's 2025 Taxation Survey, roughly half of small businesses spend more than three hours a month on payroll tax administration alone. New federal, state, and local legislation affects payroll compliance regularly, and small to medium-sized businesses with more than a few employees feel it the most. CCG Certified Public Accountants is not a payroll processor. We partner with ADP and Paychex to bring payroll to your business, coordinated directly with your bookkeeping and tax work, so payroll data and your financial records stay connected instead of living in two disconnected systems.

Payroll services

What This Partnership Covers

Through CCG's work with ADP and Paychex, your business gets access to:

  • Direct deposit and electronic fund transfer (EFT)
  • Payroll check printing
  • Payroll tax compliance, e-filing, and tax payments
  • Payroll reporting by employee or department
  • W-2, W-3, and 1099 processing
  • Monthly, quarterly, and annual payroll tax reports
  • Payment of third-party withholdings, such as insurance

CCG's role is to coordinate this with your books and tax filings, so payroll numbers and your financial records always match.

Who This Is For

Payroll support tends to make sense in two different situations, and the calculation is different for each:

  • Established small to medium-sized businesses with more than a few employees, where payroll legislation and compliance have become genuinely complicated to track.
  • New businesses with only a few employees so far, where payroll may still be manageable in-house, but the owner's time may be better spent on the business itself.

How It Works

CCG works directly with ADP or Paychex on your behalf, so payroll runs correctly and stays reconciled with your books and tax filings.

What You GetWhat It Replaces
A payroll setup run through an established provider (ADP or Paychex), coordinated by CCGNo need to build or manage a payroll system yourself
Payroll data integrated with your bookkeeping and tax filingsNo need to manually reconcile payroll against your books
CCG tracking how payroll changes affect your tax filingsNo need to monitor payroll-related tax law yourself

Problems This Solves

The recurring pain points for businesses running payroll themselves:

  • Keeping up with new payroll legislation at the federal, state, and local level.
  • Time spent on payroll instead of on the parts of the business that generate revenue.
  • Risk of errors in tax compliance, e-filing, or withholding payments.
  • Uncertainty about whether workers should be classified as employees or independent contractors.
  • Confusing or hard-to-read payroll tax reports.

When to Consider Outsourcing Payroll

A few situations tend to be the actual tipping point:

  • Your business has grown past a few employees and payroll has gotten noticeably more complex.
  • You're spending time on payroll compliance research instead of running the business.
  • You've had a payroll tax filing or payment issue in the past.
  • You've hired remote employees who work in other states.
  • You're starting to add employees and want the system set up correctly from the beginning.

Benefits of Payroll Through CCG

Most of the value comes from having one firm coordinate payroll with the rest of your finances, instead of managing a payroll vendor and an accountant separately:

  • Established, well-known payroll providers (ADP and Paychex), not an unfamiliar in-house system.
  • Payroll data reconciled with your books, instead of two systems that don't talk to each other.
  • CCG tracking how payroll changes affect your tax filings.
  • No need to hire, train, or retain an in-house payroll employee.

What Happens If Payroll Compliance Slips

These are stated as factual, not to create pressure.

Federal Payroll Tax Deposit Penalties

The IRS assesses penalties for federal payroll tax deposits that are late, underpaid, or missed. The penalty percentage generally increases the longer the deposit remains outstanding.

Worker Misclassification

Treating a worker as an independent contractor when the IRS would consider them an employee can result in liability for back employment taxes, along with penalties and interest. In Florida, classification also affects reemployment tax and workers' compensation obligations, which are administered separately from the federal rules.

State and Local Payroll Law Changes

Payroll-related legislation changes at the federal, state, and local level on a regular basis. A business that misses a change in withholding rules, minimum wage, or reporting requirements can fall out of compliance without necessarily realizing it right away.

W-2 and 1099 Filing Deadlines

W-2, W-3, and 1099 forms have fixed IRS filing deadlines each year. Missing them can result in penalties that scale with how late the filing is and how many forms are affected.

In-House vs. Payroll Through CCG

Whether payroll makes sense to keep in-house comes down to headcount and how much time it's actually taking:

ApproachWhere It Tends to WorkWhere It Tends to Break Down
Handling payroll yourselfA very small number of employees, and the owner is comfortable tracking payroll tax changes directlyOnce headcount grows or legislation changes, the time and compliance risk both increase
Payroll software (self-managed)Businesses that want some automation but are still comfortable owning complianceSoftware still requires the owner to interpret and apply legislation changes correctly, and it stays disconnected from your books unless reconciled manually
Payroll through CCG (via ADP or Paychex)Businesses that want payroll reconciled with their books and tax filings automaticallyAsk CCG which provider and plan fits your business

Frequently Asked Questions

Does CCG process payroll directly?
No. CCG partners with established payroll providers, ADP and Paychex, to run payroll for your business. CCG's role is coordinating that payroll with your bookkeeping and tax filings, so the numbers stay consistent across all three.
What does payroll through CCG actually include?
Through CCG's partnership with ADP and Paychex, your business gets direct deposit and EFT processing, payroll check printing, payroll tax compliance and e-filing, payroll reporting by employee or department, W-2 and 1099 processing, and payment of third-party withholdings such as insurance, all coordinated with your books.
How do I classify employees vs. independent contractors for taxes?
The IRS applies common law rules across three categories: behavioral control (who directs how the work is done), financial control (who controls the business side, expenses, and the opportunity for profit or loss), and the type of relationship (written contracts, benefits, permanency, and whether the work is core to the business). No single factor decides it; the determination weighs the whole relationship. Misclassification is one of the more expensive payroll mistakes to correct, because it can trigger back employment taxes, penalties, and interest. In Florida, classification also affects reemployment tax and workers' compensation obligations, which the Florida Department of Revenue administers separately from the federal rules.
We hired remote employees in other states. How does that change our payroll tax?
Payroll tax generally follows where the employee works, not where the business is based. A Florida employer with employees in other states typically has to register with those states, withhold their state income tax, and pay into their unemployment insurance systems. Florida's own lack of a state income tax does not extend to your out-of-state employees. Each state has its own registration thresholds and deadlines, and the obligations start sooner than most employers expect.
Is payroll through CCG expensive?
Pricing depends on the payroll provider and plan that fits your business. Rates are discussed during a consultation, based on your specific situation.
What's the difference between payroll software and payroll through CCG?
Payroll software automates calculations and filings but still relies on the business owner to interpret compliance changes correctly and reconcile it against their books. Payroll through CCG connects payroll directly to your bookkeeping and tax filings, with CCG managing that connection.
Do I still need payroll help if I only have a few employees?
It depends on how much time payroll compliance is taking versus running the business. Some businesses with only a few employees handle payroll on their own successfully; others find that even a small payroll adds up in time and risk once tax filings and legislation changes are factored in.
What happens if my business already has a payroll compliance issue?
CCG does not advertise payroll compliance remediation as a standalone service. If your business is dealing with an existing payroll tax issue, CCG can work with you alongside its IRS representation services and your ADP or Paychex partnership to help address it.
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Tired of Losing Hours
to Payroll Compliance?

Payroll through ADP or Paychex, reconciled directly with your books and tax filings, so new legislation is something CCG tracks instead of you.

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